Accounting Manager, full-time, Lincoln

                                                                   JOB DESCRIPTION

Job Title:  Accounting Manager                                                            
Job Code: 880432
Immediate Supervisor: Director of Finance                                      
Status: Exempt                                   
 
DEPARTMENT FUNCTION/JOB OVERVIEW

The Accounting Manager must establish, maintain and oversee a sound system of financial and statistical record keeping to provide the facility with the necessary information to make sound, factually based decisions, as well as provide accurate fiscal records necessary to satisfy the requirements of pertinent government agencies. Requires technical and professional accounting skills, along with the ability to communicate with others both in understanding their needs and in expressing results. Must possess analytical and problem solving skills with sound judgement in decision making. Demonstrates discretion and independent judgment in matters of significance as it relates to hospital planning and providing recommendations and assistance in determining courses of action and other financial matters. Responsible for supervision of assigned employees. Plans, coordinates and makes decisions regarding the necessary information required in the financial reporting process. Serves as back-up in the absence of the Director of Finance. Responsible for testing and planning computer system changes impacting accounting functions associated with payroll processing.


ESSENTIAL FUNCTIONS

1. Coordinate and oversee the activities of the Accounting Department along with the Director of Finance during month and year end closing processes to ensure timely preparation of financial statements.
2. This includes communication of closing schedule with department directors, a general understanding of general ledger interface with the Management Information System, and an analysis of the results of operations of the various profit and cost centers.
3. Identify and successfully resolve potential and/or manifested accounting issues independently or in coordination with the Director of Finance.
4. Supervise the Financial Accountant â?? Foundation & Research institute 880016 and the Financial Accountant 880330 and Financial Analyst â?? Outpatient & ProActive 880008 and Financial Planning & Budget Analysis 880392.  Recruits, hires, coaches, conducts performance reviews, counsels and disciplines.  Responsible to ensure timely and organized orientation and training of new assigned staff to provide support and knowledge of facility and system policies, procedures and tasks., to insure compliance with policy and procedures as well as goals and objectives
5. Responsible for coordination of the annual audit work paper preparation by the accounting team.
6. Responsible for scheduling, coordinating and analyzing the annual capital budget along with preparing monthly status reports.
7. Backup for the preparation of financial information for the Madonna Foundation, including cash functions, payroll processing, tax returns, financial statement preparation and distribution, and assisting with the annual budget and audit.
8. Prepare Madonna Inc. monthly financial statements and coordinate all ICARE activity for royalties to inventors and Madonna Rehabilitation Hospital.
9. Analyze and coordinate the preparation of financial information for the Madonna Foundation, including cash functions, payroll processing, tax returns, financial statement preparation and distribution, and assisting with the annual budget and audit.
10. Coordinate the preparation of all Federal and State required reports for Madonna Foundation, including tax returns, sales tax reports, W2 preparation and distribution.
11. Analyze and coordinate all cash functions of Madonna Foundation, including cash receipts, payments to vendors, cash flow reports, investments, petty cash and resident account maintenance.
12. Responsible for communication with Payroll on payroll processing timelines as it relates to bank holidays that impact scheduled pay dates.
13. Researches and communicates updates to payroll tax calculations and federal and state changes.
14. Participate in the development and testing of new payroll operating systems or enhancements to existing systems as it relates to Accounting procedures.
15. Serve as the department liaison with Human Resources regarding compliance, tax, and payroll system issues.
16. Analyze and prepare, or coordinate preparation of, key financial reports, including but not limited to Productivity Indicators, Patient Mix, PBIS, and Program Financial Statements.
17. Compute, compile and analyze data to recommend monies to be reserved for future losses, e.g., health, work comp, allowance for doubtful accounts.
18. Perform necessary calculations to provide for adequate contractual reserves for Medicare, Medicaid, and managed care third party payers.  Analyze the contractual reserves in coordination with the Director of Reimbursement.
19. Ensure accurate and timely processing of relevant data to assist Financial Planning & Budget Analysis and Director of Finance in analyzing, coordinating, and synthesizing the annual budget.
20. Analyze and coordinate the review of selected general ledger account reconciliations to their supporting detail and documents.
21. Serve as a resource and provides guidance to accounting staff on all accounting functions, and act as the supervisor of staff in the absence of the Director of Finance.
22. Effective oversight and supervision of accounting personnel with regard to coordinating, compiling, analyzing and maintaining Madonnaâ??s capital asset system.
23. Assist with the preparation of financial and expense entries to the general ledger related to Madonna Rehabilitation Hospital's Self-Funded Health Insurance program.
24. Provide the Director of Finance with projections and well-reasoned recommendations concerning operational options on a timely basis.
25. Follow instructions from supervisor to perform other functions as assigned in order to achieve the goals within the system.
26. Work will be performed in an ethical and legal manner following organizational policies, processes, protocols and procedures.
27. Responsible for quality service delivery and internal/external customer relations for Madonna as a whole, including upholding the mission and values for the department and facility.
28. Maintain a clean, organized and safe environment.
29. Handle and operate all necessary equipment and perform required duties according to established safety standards to maintain compliance with regulations and prevent injury.
    
    
    PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS
    
    (PHYSICAL)
    
    Light work - walk/stand constantly while stooping, pulling/pushing file cabinets, reaching/climbing to retrieve computer printouts/storage material, twisting at desk to operate phone, calculator, and computer with occasional lifting of approximately 20 pounds.  Requires sufficient hearing and speaking to communicate by phone or in person.   
    
    (ENVIRONMENT)
    
    Inside, with office noise from numerous telephones, typewriters and printers.
    
    QUALIFICATIONS (Education/training and/or Experience)

• A Bachelorâ??s degree in Business Administration or Accounting required.
• Two years public accounting or four years non-public accounting experience required, preferably in healthcare.
• CPA licensure is preferred.
• One year supervisory experience required.  Additional healthcare experience may be considered in lieu of formal education.
  
  Background checks are conducted.  When specific authorization forms are requested so that full background and history can be obtained, employees/applicants must sign the form(s) requested.