Administrative Assistant III

We are hiring an Administrative Assistant III to assist with performing clerical, administrative, and general office duties of a responsible and confidential nature for the Dean’s Office in the Heider College of Business. In this role, you will provide support for the associate deans, as well as redundant and additional support for the dean. This position coordinates meetings, travel, and conferences, assists in receiving in-person and telephone inquiries, and communicates with individuals across departments and colleges. This position also prepares reports, correspondence, presentations, and operates a personal computer and appropriate software (e.g., Microsoft Office suite). This role is responsible for creating and maintaining databases for accreditation reporting and extracting data from University databases for research and reporting purposes. This position will be responsible for resolving most questions and problems independently and referring more complex issues to higher levels.

• Provides direct support for associate deans (e.g., calendar, email, travel, expense documentation, etc.), including administrative support for their responsibilities
• Maintains paper and electronic files for various purposes, such as faculty and personnel documents; course outlines and syllabi; course catalog; College policies; minutes and documents from College faculty, committee, and task force meetings
• Executes contracting process for FT and PT faculty and payment request process for overloads, stipends, and special pay
• Builds and maintains various databases in Excel used for accreditation and other reporting; extracts information and reports from University databases, such as Banner and Provost DMS
• Greets and directs walk-in traffic; answers phones; manages email correspondence; distributes mail
• Supports College process for rank and tenure applications, including support for the candidates, rank and tenure committee, and dean
• Collaborates with other administrative support personnel to manage classroom spaces, common spaces, and office/classroom supplies
• Supports various meetings through scheduling, agenda preparation, note taking, transcription of minutes, and catering 
• Schedules course evaluations using Campus Labs
• Manages documentation for Dean’s Office staff expenses (e.g., P-cards, CU Buy Plus)
• Provides redundant support for dean, department chairs, Undergraduate Advising Office, and special events
• Other duties as needed

Qualifications:

•  Associate’s degree required.
• Bachelor’s degree is preferred.
• 6 years' administrative experience required.

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office products, Word, Excel, PowerPoint. 
• Ability to multi-task and to organize complex tasks and projects. 
• Customer service focus and ability to resolve conflict and deal with demanding clients. 
• Ability to think independently and analyze problems and reach solutions. 
• Ability to work independently and anticipate required work and self-initiate projects that have periodic or cyclical deadlines.