Conference Administrative Assistant

POSITION DESCRIPTION

Job Title: Conference Administrative Assistant

Reports To: Conference Treasurer

Department: Administrative Services

FLSA Status: Non-Exempt

Location: 2301 Rittenhouse Street Des Moines

Approved By:

Direct Reports: None

Effective Date: March 2021

Position Overview:

The Conference Administrative Assistant is a shared position that provides direct administrative support to the Administrative Services department and support for the Conference Connectional Ministries Council. This position is responsible for providing hospitality to guests and assists in coordinating building maintenance. In addition, this position assists with a variety of duties such as vouchering of bills, scanning documents, assisting in the cash receipts process, collaborating and coordinating the Annual Conference Session, and providing essential support for the Unified Grant process.

Essential Duties and Responsibilities:

Duties &

Responsibilities

Percentage of Time

• Sort and distribute all incoming mail to appropriate departments

10%

• Scan A/P Vouchers, Check Stubs, Journal Batches, and Cash Receipts into eBridge system

5%

• Answer Conference Center phone calls and route to the appropriate person

5%

• Monitor front door for deliveries and visitors, Greet guests

5%

• Assist co-workers with questions, Assist with meeting requests, Gather RSVPs for meetings

5%

• Assist with the Annual Audit

5%

• Create vouchers for incoming bills, Create new vendors as needed, and Maintain vendor system

25%

• Assist with the Cash Receipts process

10%

• Provide Administrative Support or the Unified Grant Process

5%

• Assist other staff and departments in a variety of projects as needed

10%

• Collaborate and Coordinate Annual Conference Planning

5%

• May perform other duties as assigned

10%

100%

Knowledge, Skills, Abilities:

Required

Basic knowledge of accounting principles and accounting/bookkeeping skills

Work independently

Be willing and able to learn new things

Have knowledge of general office procedures

Follow all Conference Center safety and security procedures

Follow instructions and accept responsibility for completing all tasks accurately and efficiently

Maintain confidentiality

Meet new people and make them feel welcome

Answer telephone in a professional and courteous manner

Maintain front lobby in a neat and orderly condition

Operate postage machine

Receive deliveries

Communicate efficiently and effectively

Education/Experience:

Required

High School Diploma or GED

Previous administrative support work experience of at least one year

Preferred

Associates Degree in a related field

Licensing/Certifications/Other Requirements:

None

Guiding Principles:

Hospitality

Communication

Collaboration

Ethics/Integrity

Relationship Building

Results

Accountability/Dependability

Connectional Thinking

Note: This job description describes the general nature of the job and should not be construed as an exhaustive list of responsibilities, duties, or skills required for the job. Job descriptions do not establish a contract for employment and are subject to change at the discretion of the employer